Phase2document

Hi - thanks for posting, Laura. I think I need to clarify one thing - I thought Tristan indicated our document would grow with each phase, in that the final document turned in following phase 5 would include all of the information from the previous phases, which had been added as the project progressed. It looks to me like much of the phase 1 info has been deleted, so I want to ask if I misunderstood. Do you remember him saying that?
 * ~ === DOCUMENT === ||~ === VERSION === ||~ === **SUBMITTER** === ||~ === COMMENTS === ||
 * = ||= 1 ||= LB ||<

Also, I posted the revised versions of the client contact form and the alumni survey questions to the Additional Instruments page for inclusion in the report. Let me know how else I can help with this document (or any other document!) - **AJ **

I think you are absolutely right Alisa. That's why I wanted everyone to chime in because I just wasn't sure. So, I appreciate that you did so so quickly. It's easy enough to add the other stuff back into the document. **LB**

I also would mention - I don't think we should change the template (font, formatting headers, etc). I would fix the tables where we have either completed things, or made new decisions. If we are able to describe why we made the new decisions we should do that in the paragraphs above the tables. We should add in our survey instruments, and provide a time schedule for executing them as well as a schedule for doing interviews. I probably won't be able to make much input until tomorrow...I have my phone though so I'll be checking mail.

No problem guys. Sorry if I messed it up :-(

I will get it all back to the original. :-) I'll be working on it all afternoon.

Thanks for your input Alisa and Gina. I guess I got a bit over zealous yesterday (LOL). I'll have it all back up later on today. :-)


 * LB** ||
 * = [[file:LB_v2_SPP2.doc]] ||= 2 ||= LB || Okay, I hope this is better :-)
 * = [[file:LB_v2_SPP2.doc]] ||= 2 ||= LB || Okay, I hope this is better :-)

I have incorporated all the pieces we have worked on up until now. Please note that where the process map, org chart and relationship map are placed in the document I used place-holders for them. Once we have finalized that portion, we can incorporate it into the document. However, I do have to say that Gina's line of thinking on the process map for recruiting graduate students is really good. It is late now and I have to get some sleep. I'll check back in in the morning for updates, comments, questions, suggestions, etc. (**LB**) || 1. Have we documented our project goals somewhere I can't remember? One of our tasks is to determine if they are specific and measurable, and I can't recall seeing them recorded anywhere. If not, should we start a new page to put them down? If I'm just having a blonde moment, just let me know that, too. =) 2. Our document lists three roles that I don't believe have been assigned yet - client liaison, documentation specialist, and research specialist. Have we done this? If not, let's do it. I think either Lea Ann or Kendall are natural choices for the client liaison, given their connections, but it's probably best if we volunteer for these. I'm glad to do either the documentation or research role. As mentioned in my comments, whoever does the documentation role (which I think Gina's gotten a head start on) will need input from the rest of us on the relationship map and org chart.
 * = [[file:LB_v2_SPP2_Alisa's comments.doc]] ||= 2 ||= AJ || I added some comments after reviewing the updated version. This is looking really good. Just a couple of items from my comments that I want to highlight -

We're definitely getting there - go team!

**12:43 PM EDT - I am downloading Alisa's document and taking a swipe at it. Will post when I'm done. LG**

I'm home and I'm waiting on Lea Ann's version :) GM

**LG:** I have some concerns about this document, specifically, the items we said would be done in Phase 2 that aren't done. According to the current document, we are saying that not only are we developing instruments for data collection, that we are collecting data, which we aren't. The instructions for Phase 2 do not include data collection, so I don't think we're behind per se. But the steps need to be revised to reflect what we're really doing.
 * Conduct initial client contact meeting: is that the conversation I had with Mary Kate? is she the "client?"
 * Gather and synthesize information - again, is this the data I collected from her?
 * Org chart - I don't think we really know what that is until I do interviews this week
 * Relationship Map - is this something we (I) should take a stab at? I don't think we know the relationships well enough to do this. If it's something that can be altered through time, then fine.
 * Process map - my only comment is that Tristan was very interested to see what we came up with (from his feedback in previous report)
 * Gaps - I don't think we have enough information for this
 * Analyze Phase - what is this?
 * Timeline section - we only spelled out in the first report what would be done in Phase 2. Do we need to add for subsequent phases?

KS: I have looked over this document and I am writing my thoughts down now. I need to take a look at LeaAnn's comments and incorporate them into my version of the doc. Been working on another project all day that's due at midnight tonight. Sorry for the delay on this assignment. Be back in a little while to post my version of the document..Too bad pregnant women can't drink- I need a stiff one today! :)

OK still recovering from yesterday - I didn't drink but the walking omg. OK so anyways - we can solve everything Lea Ann addresses by calling it out and revising our schedule. I have other stuff due tonight too...so Kendall are you uploading a new version anytime soon? Its 5:30 - I'll start working on this if I don't see a response in 15 mins (GM) || We need to remove the things that we said we'd do that we can't do because we don't have enough information. We need to revise the things we said we'd do because now we know we have to do it differently. ||
 * = [[file:LB_v2_SPP2_Ginas_comments.doc]] ||= 2.1 ||= GM || Added comments - I need to work on the other assignments I have.
 * =  ||=   ||= LG || working from Gina's doc now, will post, am seriously reworking it so stay tuned. ||
 * = [[file:LG_v3_SPP2.doc]] ||= 3 ||= LG || OK ladies...I expanded table 3 to include everything listed in Table 2. I also removed the Phase headings from Table 2 since we are indicating in Table 3 what's happening when. There are a few fuzzy areas that need clarification but this is my stab at it. ||
 * = [[file:KS_v4_SPP2.doc]] ||= 4 ||= KS || Here are my comments. Tried to play around with some of the formatting on the Current Student survey questions, but not sure how Laura made the circles and boxes. Wanted to wait until I got a hold of Mary Kate to ask her about the recruitment log on Google. I saw somewhere today (email? discussion board?) that we were waiting to hear back about whether we would have access to that information. She said Tristan has control and so I guess we should ask him. The log contains contact information for potential students. What do you guys think? It might be a good idea to have that info if he allows us access because we don't know what kind of response we will get from our alumni and current students. I am hoping that we will have positive results, but it might not be a bad idea to have a back up plan in case we don't hear from a lot of people. Obviously potential students can't give us feedback about the program, but they could give us their opinions about the recruiting process thus far. ||
 * = [[file:GM_v4_SPP2.doc]] ||= 5 ||= GM || I added a table for tech details, and removed elements we don't have. The headers are missing on half the doc...

I'll look at what Kendall posted and see if I can merge it with what I added. I may wait to look at this in the morning.. ||
 * = [[file:LB_v6_SPP2.doc]] ||= 6 ||= LB || I took Kendall's and Gina's updates and incorporated them into this document. I also corrected the boxes on the surveys to circles. And I updated the contact list to reflect the changes Alisa had made on 10/2. **(LB 10/5 @ 1:50AM PST)**

LG 6:50 AM 10/5 - I am at work but cannot devote any time to reviewing this document with my event coming up tomorrow. There are a couple of blanks (and question) in table 3 that need to be addressed, as well as the sections at the end. If I have a pocket of time this afternoon in between the vendors' arrivals I'll take a look at it but I can't promise that. I won't be getting home until after 8:00 tonight and if it's not resolved by then I'll review it. If you get it tightened up beforehand, don't wait on me, go with the "80% rule" we set up in the beginning. ||
 * = [[file:GM_v7_SPP2.doc]] ||= 7 ||= gm || I am way late for work - but here is what I have. I fleshed out the tech details section. We should add in at least the raw notes that are on the wiki from our preliminary interviews w tristan and mary kate as appendixes. It took me a long time to fix the formatting, please try not to change that. we need to make sure that what we have in the tables match up with the verbiage we include in the tech details section.

Once I get to work I'll see if I can do a little more - otherwise it will be around 6 before I can do anything. I still have a concept map to do so please jump in if you can!!!

KS-5:50 pm-Adding appendix for notes from LG's meeting with MK and our interview with Tristan into Gina's version. Will submit ASAP. ||
 * = [[file:SPP2-Appendix V(KS).doc]]

||= 8 ||= KS || I tried to make changes to Gina's version, but couldn't get out of the comment mode. I am afraid I made a mess of the Appendices I created (Appendix V & VI). I also included a different version of Appendix V & VI, because I botched up the version I edited. In the Data Collection table I also referred Tristan to the Appendix for interview notes. Will be online in an hour or so to check status of paper and make more contributions. ||
 * = [[file:GM_v9_SPP2.doc]] ||= 9 ||= GM || Fixed formatting, accepted all changes, deleted all comments.

Looking better ---

KS: Thanks for touching it up for me- sorry so sloppy! ||
 * = [[file:KS_v10_SPP2.doc]] ||= 10 ||= KS || Did not respond to Gina's comments in this document, only added dates of interviews with Tristan and MK.

GM Comment 1: Wouldn't faculty be considered a stakeholder, indirectly? Their jobs are on the line if the program does not keep enrollment up.

Gm Comment 4: Should we take out Data Analysis information on p. 11 if it is already in a table? ||
 * = [[file:LG_v10_SPP2.doc]] ||= 10/11 ||= LG || I was editing while Kendall was, added her interview dates to mine. I made some type changes, and reformatted the two interviews to match the font/size with rest of document.

KS: Lea Ann, thanks for tweaking the font on the interview notes. I saw that you made some editing (grammatical) changes in the paper, too. As far as the information in the charts is concerned, I think it all matches up and flows nicely. I see that there are some areas that we won't be able to fill in yet (Cause Analysis), but I think it all looks nicely organized and I think Tristan will be impressed.Go team!

Gina add this to the Data Analysis section, took this from our spring paper and edited it:

The team will analyze the perceived recruiting problem using business analysis, performance analysis, gap analysis and cause analysis. The data collected using the survey instruments will be analyzed using both qualitative and quantitative methods. The Likert-scaled responses will be assigned equal-interval weightings. A weighted score will be tabulated for each factor. The results of these calculations will be examined to determine any correlations between the current recruiting methods and the success of the enrollment of new students. The data will be sorted to determine any significant point in time that the recruiting process began a decline. Once the data has been compiled, the following overarching questions will be investigated:

What are the causes of the lack of enrollment from students accepted into the program? How can the recruiting committee increase awareness of the program to students both in the United States and abroad? ||
 * = [[file:LB_v11_SPP2.doc]] ||= 11 ||= LB || Hi Everyone. I think we were all working on the document at the same time. Anyway, I found some grammar errors, so I've updated it on my V11.


 * OK EVERYONE HOLD IT!!! I'm taking my last file, put Laura's edits in it, putting the above data analysis in it, posting it here, and I have to call it a night. I still have something else to turn in tonight and have to be up at 5am to work my trade show.** LG ||
 * = [[file:LG_v12_SPP2.doc]] ||= 12 ||= LG || All changes have been accepted, except for the question of who the stakeholders are. Laura, the data analysis section is not superflous, it's part of the assignment and had to be addressed. I edited a version from our spring paper for it. I think that (1) faculty and committees are stakeholders or maybe as gina suggested, (2) primary stakeholders of faculty and committee and students as secondary stakeholders.

I'm leaving it up to Laura, the PM, to finalize this and turn it in. I have to turn to other things. ||
 * =  ||=   ||=   || Looks good to me. No problem, I had every intention on doing the turning in. I'll update the stakeholders portion. I am well aware that the data analysis section is part of the assignment and has to be addressed. I was simply referring to what was in the document at the time I looked at it. So what Lea Ann put in is fine with me. I'm trying to catch up with everyone's last minute changes and it seems like we are all trying to update the one document and (at least for me) it is hard for me to stay on track with which of the latest updates are the most current. Anyway, I'll check the wiki every 10 minutes or so until right before midnight and if there are any changes that need to be made I will do them and turn in before midnight.

(LB) || I'm done guys - I say submit
 * = [[file:GM_v13_SPP2.doc]] ||= 13 ||= gm || accepted changes, filled in stakeholder table.

I'm OK with this version and didn't mean to sound snarky about the data analysis, I think we all just hit the wall about what to say. I think we'll do well giving him more than what he asks for even though it's a bit repetitive. It seems to work that way. Great job guys and good night! LG

KS: I say submit ||
 * = [[file:SPP2T1.doc]] ||= FINAL ||= LB || Done (LB @ 11:15pm EST on 10/5) ||